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Evaluation - Academic Advising

COVID-19 Information

On this page you will find information pertaining to the spring 2020 semester. Information will be made available about Fall 2020 as it becomes available.

Spring 2020

1) Update on PAS/FAIL option

2) Changes to criteria for continuance/ termination of program

3) CEQs will not be administered

4) Academic advising / New grading system

5) Update on Spring Convocation 2020 

6) Update on enrolment verification letter/transcript processing

1) Update on PAS/FAL choice of grading option

As this has been an unprecedented semester and some instructors will not  be able to submit winter 2020 grades until April 25, the Student Self-Service Grading Option page will remain available to students for an additional 24 hours, closing on Sunday, April 26, at 12 p.m. (NDT). Grades will officially be released at 5:00 p.m. (NDT) on April 26.

If a choice has not been made by the deadline for a course where the option of choosing a numeric or a PAS/FAL grade is available, the system will default the choice to the following: a numeric grade of less than 50% will default to FAL, while a numeric grade of 50% or greater will remain unchanged. For courses offering a choice between a postponed final exam and a PAS/FAL grade based on term work, the system will default the choice to PAS/FAL. 

2) Changes to criteria for continuance/ termination of program

There has been a waiver to the general undergraduate regulation regarding the Academic Criteria for Continuance for the Winter 2020 semester. Students who do not have an overall 50 per cent average in their Winter 2020 courses or do not have a 55 per cent cumulative average in their Winter 2020 courses at the end of the Winter 2020 semester will not be required to withdraw from the university. Students will be given academic forgiveness and will be eligible to register in a subsequent semester.

Graduate students are advised that the general regulation of Termination of a Graduate Program has been waived until further notice. This means that a graduate student's program will not be terminated for any reason, including failure to attain a final passing grade of A or B in a program course. This waiver will be rescinded at some time in the future.

3) CEQs will not be administered

Memorial will not administer Course Evaluation Questionnaires (CEQs) for the winter 2020 semester. As this a deviation from university policy, the decision was approved by the Executive Committee of Senate today, March 20. This applies to all campuses.

4) Academic advising / New grading system

To better understand pass/fail grades vs numeric grades, you can click here. If you have further questions regarding this, please feel free to discuss with your instructor, the dean or one of our academic advisors.

You can also discuss this with an academic advisor. You can still book academic advising appointments through My Grenfell as usual.  If you are unsure how to book an advising appointment online, click here.  

5) Update on Spring Convocation 2020 

Given the current extraordinary circumstances related to the global COVID-19 pandemic, Memorial University will postpone Spring Convocation 2020 ceremonies that were scheduled for May 14 in Corner Brook and May 26-29 in St. John’s.

Since an opportunity to walk across the stage and accept a hard-earned degree is the culmination of years of hard work for many students, the Spring Convocation ceremonies will be rescheduled to fall 2020 for those graduates who wish to participate. New dates will be determined based on venue availability in St. John’s and Corner Brook; details will be released when they are available.

Additionally, in May 2020 the university will conduct an in absentia graduation to ensure that graduating students are awarded their degree, diplomas and certificates in a timely manner. Memorial held its first in absentia graduation in February. You can read more about that process at https://gazette.mun.ca/student-life/level-of-service/.

6) Update on enrolment verification letter/transcript processing

In response to the COVID-19 pandemic, most of the Registrar’s Office staff and School of Graduate Studies staff are working remotely. As a result, processing and service times for many of our services have increased, including requests for enrolment verification letters, official transcripts, supporting admission documents, etc. 


As we continue to practice social distancing, we are discouraging students from coming on campus at this time to drop off or pick up documents. Please do not visit our offices at this time.


For undergraduate students, requests for Enrolment Verification letter requests will only be sent out by email. Official transcript requests will be mailed out via Canada Post. At this time, any undergraduate student requesting a transcript pick up (only available in St. John’s) will be contacted directly by email from enrolsrv@mun.ca or by telephone with a pick-up time. Students may choose to have official transcript requests that were already requested for pickup sent to their permanent mailing address (please note that this option may change in the near future). Requests for study extension letters and Post-Graduation Work Permit letters should be emailed to enrolsrv@mun.ca from their @mun.ca. email address with name, student ID, program of study and graduation term expected.


For undergraduate applicants, Mail Services will continue to receive any couriered documents and deliver them to Admissions Office.

Graduate students seeking a standard confirmation of enrolment letter are asked to do so through Memorial Self-Service. Graduate students who require a letter of enrolment for a study permit extension should do so by emailing sgs@mun.ca. Please include your name, student number, and anticipated program completion date. For Post-Graduation Work Permit support letters, email sgs@mun.ca. Please include your name and student number in the request. For all letter requests, letters will then be emailed to your MUN email address shortly afterwards (normally 1-3 business days).

Campus Enforcement and Patrol

Grenfell Campus, Memorial University of Newfoundland
20 University Drive, Corner Brook, NL
A2H 5G4, Canada

Phone: (709) 637-6210
Email: cep@grenfell.mun.ca

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