Storm Closure Protocol
Monday to Friday
From Monday to Friday, when the weather is questionable or a blizzard is predicted, we follow this protocol before making a decision to cancel classes:
- We consult with the Corner Brook campus of the College of the North Atlantic, the local school district and provincial agencies
- We contact various external agencies/organizations as is appropriate, such as the police, weather service, city bus service, City of Corner Brook
- We check weather and road report web sites
We aim to accomplish all this before 6:50 a.m. At this point, if we've decided to cancel classes, we call our communications manager/designate, who is responsible for overseeing the distribution of the message to the MUNSafe App, social media, radio stations and MESSENGER. The radio stations announce school cancellations shortly after the 7 a.m. news, but the information is usually available on social media much more quickly. Following Grenfell Campus, CBC West Coast Morning show or local Steele Communications media on Twitter or Facebook is a good idea.
If the weather remains questionable throughout the morning, senior administration will meet again in preparation for the 11 a.m. radio announcements. We follow the same protocol, phoning the various authorities and consulting weather and road websites before arriving at a decision. Monitoring the MUNSafe App, social media and local radio broadcasts around 11 a.m. will give you information about the afternoon session. And, again, we follow the same procedure for evening classes, aiming to make announcements by 4 p.m. at the latest.
Weekends and holidays
On weekends and holidays, we follow a similar process, although some monitoring services (road reports, metro transit updates) are unavailable for consult. We aim to make announcements through the MUNSafe App, social media and MESSENGER no later than 8 a.m. on weekends and holidays. Announcements will be made at 11 a.m. and 4 p.m. as is necessary.
INFORMATION FOR EXTERNAL LESSEES
Those who book/rent space on campus for events are responsible for communicating to their particular audiences. MESSENGER/Grenfell social media will not announce individual cancellations. Grenfell social media will, however, retweet or share announcements made by event organizers when possible. You can accomplish this by tagging @Grenfellcampus.
The following paragraph is used in rental contracts:
Grenfell Campus reserves the right to close buildings on campus as required (e.g. for inclement weather, service disruptions). When a building/campus is closed, the onus is on those individuals and groups who have rented facilities to notify their respective users/patrons. Grenfell Campus will not be responsible for any costs incurred as a result of closures. Renters of facilities should monitor radio stations and Grenfell's social media channels for closure announcements.
Ultimately, it is the decision of the individual to come to campus when the weather is uncertain. It is completely understandable that students feel compelled to attend class, but in instances where your own personal circumstances are not addressed, then you must make the decision based on the best information you have, as we also attempt to do.
STUDENTS: If you must miss class, it is a good idea to email or phone your instructors and explain your absence, especially if you will be missing in-class assignments or tests, so the instructor can determine whether deferment is possible. There are some courses/labs for which attendance is mandatory (theatre, visual arts, chemistry labs, for instance). Please consult the Memorial University Calendar for regulations pertaining to absence (see 6.7.5 of the Calendar regulations).
EMPLOYEES: When the campus closes on weekdays in the early morning, or later in the day or evening, staff are not required to report to/stay at work unless it's necessary to provide or maintain departmental operations. When the campus is open, if you are not comfortable travelling to campus, you may utilize your leave entitlement.
"No news" means we are open as usual. We do not issue statements if we are remaining open.
Revised Nov. 21, 2017